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Geneva Public Library Minutes of the Regular Board Meeting 08 January 2008 I. Call to order: The regular meeting of the Trustee and Advisory Board was held on 08 January 2008 at the Geneva Public Library. The meeting was called to order by Chair person Alton Powell at 5:15 p.m. II. Roll Call: Present were – Alton Powell, Virginia Clemmons, Philip Carter, Ann Owens, Nell Johnson, Alice Davis, Wylie Brannon. Absent were: Donnell Smith, Ben Davis, Atz Fleming, Floree Farrar. III. Minutes of the regular 13 November 2007 meeting were read. Minutes were approved. Motion: Philip Carter. Second: Alice Davis. IV. The financial report was reviewed. Motion to approve the financial report: Virginia Clemmons. Second: Ann Owens. V. Librarian's report on operations read and reviewed. VI. There were no reports or comments from board members. VII. Unfinished Business: Elevator Report 1. Due to regulations for the three (3) foot deep pit that lies below the elevator, we will have to install a submersible pump. This and other additional costs (Change Order #3) are detailed below: a. Cut existing concrete floor and build submersible pump pit and install submersible pump - $1275 b. New landing and Handrail - $825 c. Lock sets and closure - $325 d. Removal of old concrete walkway and install new concrete walkway - $225 e. Elevator Flooring - $140 f. Plaques for Mechanical Room and exterior door - $45 g. Total: $2835 VIII. New business: 1. The board approved that when the library orders new patron bags, we also have our library logo imprinted or stamped on the outside. Motion: Nell Johnson. Second: Philip Carter 2. The board approved the hiring of Amy Smith as our new part time staff person. IX. Other business: None X. No members of the public were present. XI. Adjournment at 6:00 p.m. Motion to Adjourn: Nell Johnson. Second: Ann Owens.
Geneva Public Library Minutes of the Regular Board Meeting 08 January 2008 Information as of February 12, 2008 Company | | Cost | Paid | Remaining | Design Excellence | Building | $43,700.00 | | | | | Change Order 1 | $1,700.00 | | | | | Change Order 2 | $104.00 | | | | | Change Order 3 | $2,835.00 | | | | | Total | $48,339.00 | | | | | | | | | | | Paid to Date | | $42,860.52 | | | | | | | | | | Balance | | | $5,478.48 | | | | | | | Welding Company | Stairs | $2,400.00 | $2,400.00 | | Bynums Geneva | HVAC | $1,300.00 | | $1,300.00 | | | | | | | Coastal Elevators | Elevator | $27,175.00 | | | | | Paid to Date | | $25,768.75 | | | | Balance | | | $1,406.25 | | | Remaining Cost | | | $8,184.73 |
Accessibility Improvement Account: 09/30/2006 | Beginning Balance | $71,195.35 | | 07/23/2007 | Coastal Elevators | | $6,781.25 | 07/31/2007 | Design & Excellence | | $3,724.63 | 08/13/2007 | Design & Excellence | | $14,412.12 | 08/31/2007 | Design & Excellence | | $8,932.63 | 11/16/2007 | Design & Excellence | | $4,719.81 | 12/13/2007 | Coastal Elevators | | $13,562.50 | 01/17/2008 | Coastal Elevators | | $5,425.00 | 01/17/2008 | Design & Excellence | | $4,595.96 | 02/08/2008 | Geneva Welding | | $2,400.00 | 02/08/2008 | Design & Excellence | | $6,475.37 | | | | | | | | Interest Earned | $1,611.17 | | 08/13/2007 | Deposit | $500.00 | | 08/31/2007 | Deposit | $500.00 | | 09/27/2007 | Deposit | $2,000.00 | | | | | $75,806.52 | $71,029.27 | | | | | | | | Balance | | $4,777.25 |
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Board Meetings 
